How do I reach out to voice actors?

How do I reach out to voice actors?

A complete guide to contacting professional and aspiring voice talents the right way

(By Ray Reese)

Understand Why You’re Reaching Out

Before you even craft an email or slide into a DM, take a moment to define why you want to reach out to a voice actor. Is it to hire them for a project? To seek mentorship? To ask about their experiences in the industry?

Being clear about your intentions will not only help you communicate better but will also demonstrate professionalism. Voice actor and coach Marc Scott advises, “Before contacting someone, do a little homework. Know what you want, and make it easy for them to help you.”

For example, if you’re looking for a voice for a commercial, include a short description of the product, the script length, your budget, and your deadline. Vague emails like “Hey, I need a voice actor for something cool!” often get ignored.

The method you use to reach a voice actor matters. While email is often the most professional route, many voice actors are active on platforms such as Twitter, Instagram, LinkedIn, Voices.com, Voice123, and CastingCallClub.

Email is ideal for detailed queries and job offers. Social media may be more appropriate for quick networking or casual engagement. However, remember to stay respectful of their space—don’t spam or send multiple messages across platforms.

Voice actor Jennifer Hale once noted in an interview, “When someone approaches me professionally—even via social media—I notice. Respectful, thoughtful messages always stand out.”

Generic messages don’t inspire confidence. If you want to be taken seriously, personalize your outreach.

Include:

A clear subject line: “Voice Acting Role for Fantasy Audiobook – Paid”

An introduction: Who you are and what your project is.

Why you’re contacting them specifically: Mention something you admire about their work.

Project details: What the voice actor needs to know.

Budget and timelines (if applicable).

Contact info and how to follow up.

Here’s an example:

Subject: Casting Call – Animated Short (Paid)

Hi [Name],

My name is Jordan Smith, and I’m an indie animator working on a new short film called The Pebble King. I recently heard your performance in Dragon Cry and loved your tone and pacing—your work inspired me to reach out.

We’re currently casting for a lead role. The character, a wise and whimsical owl, has around 150 lines. The project is paid, and we’re offering $300 for the role.

If you’re interested, I’d be happy to send the script and further details.

Best regards,
Jordan Smith
Email: [email protected]

Respect a voice actor’s time by doing basic research before contacting them. Listen to their demo reels. Check out their IMDb profile, social media, or website. Learn about the types of work they do—animation, commercials, video games, audiobooks, or narration.

Voice actor Steve Blum (voice of Spike Spiegel from Cowboy Bebop) encourages aspiring creators to “approach professionals with knowledge and appreciation of their work, not just because they’re a ‘name.’”

Avoid sending blanket messages to multiple actors. Tailoring your approach based on their work increases your chances of getting a positive response.

One of the quickest ways to lose a voice actor’s interest is by offering “exposure” instead of fair payment. Even if your budget is small, be upfront about what you can offer and why.

Rates vary by project type:

Commercials: Can range from $200 to $2,000+

Audiobooks: $100–$300 per finished hour

Animation/video games: Negotiable, often $150–$500/hr or more

According to GVAA Rate Guide, a respected industry reference, “Providing clear payment terms shows you respect the actor’s time and professionalism.”

If you genuinely have no budget (for a student film, for example), be honest, and look for newcomers open to portfolio work. But always make it clear what you’re offering.

Voice actors—especially those in high demand—may not respond immediately. Allow a few business days before following up. If you still don’t hear back after two messages, move on.

Do not:

Call them unless invited.

Send repeated DMs or emails within short intervals.

Comment publicly demanding a response.

Voice artist Tara Strong has said, “We love engaging with fans and creatives—but boundaries matter. Respect keeps the door open.”

Always thank them for their time, even if they’re unavailable. Politeness and professionalism are remembered.

Once you’ve introduced yourself and explained the project, end with a clear next step. This could be a request for a short audition, asking if they’d like to read the script, or confirming interest in a meeting.

Avoid vague closings like:

“Let me know what you think.”

Instead, say:

“If you’re interested, could you please send a short demo reading of the sample line below?”

Or:

“Would you be available for a 15-minute Zoom chat next week to discuss further?”

Providing clear instructions allows the actor to respond more easily and professionally.

If you’re just starting out, you may not know where to look. Some of the best platforms to find voice actors include:

Voices.com – Professional marketplace with rated talent

Voice123 – Broad range of voice actors with searchable profiles

CastingCallClub – Ideal for indie creators and student films

Fiverr & Upwork – Freelance marketplaces with variable rates

Reddit (r/RecordThis, r/VoiceActing) – For community-based connections

Twitter/Instagram – Search hashtags like #voiceactor or #voicetalent

Example: A small game developer found actor Kira Buckland (voice of 2B in Nier: Automata) by discovering her demo on Voice123 and reaching out with a detailed, well-written pitch. “I appreciated how respectful and clear they were. That made me say yes,” Kira later shared in a panel.

If you’re not hiring but hoping to ask a voice actor for tips or guidance, your approach needs to be even more respectful.

Here’s how to do it right:

Keep it short and sincere.

Don’t ask for free coaching or detailed critiques unless offered.

Mention how their work has impacted you.

Ask one clear question.

Example:

Hi [Name],
I’m an aspiring voice actor, and your narration in The Last Light truly inspired me. I know you’re very busy, but if you have a moment, I’d love to ask: How did you land your first role?

Thank you for your time,
– Sam

Actor Cissy Jones (voice of Delilah in Firewatch) once said, “I’m happy to answer questions—but the respectful ones get answered first.”

After a successful interaction, keep the door open for future collaboration. If they agreed to work with you, update them regularly during the project. If they said no, but were kind about it, thank them sincerely.

Networking is long-term. You may not get a yes today, but with professionalism and kindness, that “no” might become a “yes” in the future.

Voice actor Yuri Lowenthal explains, “Good relationships are built on trust. Be honest, clear, and appreciative—that goes a long way in this industry.”

Reaching out to voice actors isn’t hard—but doing it well takes intention, professionalism, and kindness. Whether you’re casting a fantasy podcast, creating an audiobook, or simply seeking insight into the industry, remember that voice actors are skilled professionals with limited time.

Be clear. Be respectful. Be genuine.

As the saying goes in the voiceover world: Your voice matters—but your message matters more.

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