How Do I Send a Follow-Up Email to an Acting Agent?
(By Javier Guerra)
(Photo: Yan Krukau | Pexels)
Reaching out to an acting agent can be a crucial step in advancing your acting career. Whether you’ve submitted your headshot and resume, had an audition, or met the agent at an event, sending a follow-up email is an essential part of the process. A well-crafted follow-up email shows professionalism, enthusiasm, and respect for the agent’s time, all of which can leave a lasting impression. But how do you send a follow-up email that stands out without being too pushy?
In this article, we’ll guide you through the steps of writing an effective follow-up email to an acting agent, ensuring that you make the right impression and keep your name at the top of their mind.
1. Be Timely, But Not Too Soon
Timing is key when sending a follow-up email. You don’t want to send an email too soon after your submission or meeting, as this may seem overly eager. However, you also don’t want to wait too long, as the agent might have moved on to other candidates.
Here’s a general guideline:
- For submissions: Wait about 1-2 weeks after submitting your headshot and resume. If you haven’t heard back by then, it’s a good time to send a polite follow-up.
- For auditions or meetings: Wait 3-5 days after an audition or meeting before sending a follow-up. This allows the agent time to review other talent and make decisions.
The goal is to show interest without being impatient.
2. Use a Professional Subject Line
The subject line of your email is the first thing an agent will see, so it’s important to make it clear, concise, and professional. Avoid using vague or overly casual subject lines. You want the agent to know exactly what the email is about at a glance.
Here are a few examples of professional subject lines:
- “Follow-Up on Recent Submission – [Your Name]”
- “Following Up on Audition for [Project Name] – [Your Name]”
- “Checking In: [Your Name] Submission for Representation”
3. Start with a Polite Greeting
Your email should always begin with a respectful and professional greeting. If you know the agent’s name, use it. Avoid using overly familiar language, even if you’ve met them in person.
Example:
- “Dear [Agent’s Name],”
- “Hello [Agent’s Name],”
If you don’t know the agent’s name, it’s still important to be polite:
- “Dear [Agency Name] Team,”
4. Express Gratitude
Begin your email by expressing gratitude for the agent’s time and consideration. Whether it’s for reviewing your submission, meeting with you, or giving you an audition, showing appreciation is a great way to set a positive tone for the email.
Example:
- “Thank you for taking the time to review my materials and for considering me for representation.”
- “I truly appreciated the opportunity to audition for [Project Name], and I am grateful for your time.”
5. Be Concise and Direct
Keep your follow-up email short and to the point. Avoid writing long paragraphs or going into unnecessary details. The agent’s time is valuable, and you want to respect that by being clear and concise.
In your email, you can briefly mention:
- What you’re following up on: Remind the agent of the specific submission or audition.
- Your continued interest: Reaffirm your enthusiasm for working with them or being considered for a role.
- A call to action: Politely ask for any updates, feedback, or next steps.
Example:
- “I wanted to follow up regarding my submission for representation, as I’m very excited about the possibility of working with your agency.”
- “I’m just checking in to see if there are any updates regarding the audition for [Project Name] that I attended on [date].”
6. Show Enthusiasm Without Overdoing It
It’s important to express genuine interest, but avoid coming across as too eager or desperate. You want the agent to see that you’re confident in your abilities and excited about potential opportunities without sounding impatient.
Example:
- “I’m eager to hear your thoughts and would be thrilled to work together on future projects.”
- “I am very interested in moving forward with your agency and would love the chance to discuss potential opportunities.”
7. Close Politely and Professionally
Conclude the email with a polite and professional closing. Be sure to thank the agent again and express your willingness to provide any additional information if needed.
Example:
- “Thank you once again for your time and consideration. I look forward to hearing from you.”
- “Please let me know if there’s anything further you need from me. I hope to hear from you soon.”
8. Sign Off with Your Full Name
Always include your full name in your email signature, especially when communicating with agents or industry professionals. If you have a professional website or online portfolio, you can include that information as well.
Example:
- “Best regards,
[Your Full Name]
[Your Contact Information]
[Your Website or Portfolio Link]”
Sample Follow-Up Email
Here’s an example of what a follow-up email to an acting agent could look like:
Subject: Follow-Up on Recent Submission – Jane Doe
Dear [Agent’s Name],
I hope this email finds you well. I wanted to follow up regarding my submission for representation, as I’m very excited about the possibility of working with your agency. I truly appreciate your time and consideration.
If you need any additional materials or have any questions, please don’t hesitate to reach out. I look forward to hearing from you and hope to connect soon.
Thank you again for your time, and I look forward to hearing from you.
Best regards,
Jane Doe
[Phone Number]
[Website Link]
9. Proofread and Check for Errors
Before you hit send, take the time to proofread your email for spelling, grammar, and punctuation errors. A well-written, error-free email shows professionalism and attention to detail.
10. Follow Up Again (If Necessary)
If you haven’t heard back after sending your first follow-up email, it’s okay to send one more polite follow-up a few weeks later. However, if you still don’t hear anything, it’s important to respect the agent’s decision and move on.
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